This manufacturer was dealing with some critical challenges in areas of staff overhead, turnover and the retirement of key people.
Accounts Payable Automation
Learn How AP Assistant™ - ACI's Accounts Payable Workflow Automation Solution - Will Streamline Your Processes and Save You Money
AP Automation has completely transformed the way AP Departments function. Companies can now operate seamlessly in real time from virtually any location without interruption, regardless of business climate. Business Process Automation is not a new concept. In fact, it continues to help businesses significantly evolve their processes, saving time and money while improving the opportunities for staff to make a more meaningful impact in their workplaces.
What Our Customers have Achieved With Accounts Payable Automation:
99%
Manual Data
Entry Elimination
99%
Duplicate Payments Prevented
80-90%
AP Invoices
Untouched
100%
AP Invoice
Visibility
60-80%
Reduction
in Supplier Inquiries
60-80%
AP Cost
Reductions
If your organization is still manually processing AP invoices, you are spending 75 to 80% more time and money than you would with an automated process. With more than forty years of providing solutions for document and data driven business processes, ACI’s experienced Accounts Payable Automation specialists will help your organization implement and streamline the end-to-end accounts payable process, increasing efficiency and taking advantage of significant cost savings.
ACI’s Accounts Payable Automation Software Empowers Your Organization To:
- Eliminate 80% of your AP department’s workload, freeing your Accounts Payable team to perform more strategic tasks
- Expand rapidly without the need for additional Payables staff
- Process invoices automatically with a touchless rate upwards of 95%
- Reduce month-end closing time and gain complete visibility with standard reports available at your fingertips, providing a complete overview of accruals and spend by vendor, department or date
- Eliminate compliance & financial risk; ACI is CSAE 3416 SOC certified, employing best practices including predefined approval workflows and complete audit trails
- Process purchase order (PO) invoices automatically with touchless 3-way matching
- Process non-PO invoices easily , continually increasing touchless matching rate with the use of Artificial Intelligence
Achieve the Benefits of Payables Automation Quickly and Painlessly with Help From Our Specialists
Automating your AP Processes with an accounts payable automation software solution doesn’t have to be an onerous or daunting task. As experienced Accounts Payable solution providers, our professionals take the pain out of the process and walk you through the implementation step-by-step to have you up and running in as little as 30 days.
Here are just a few of the things ACI does to make the transition to AP Automation easier:
- We assign a dedicated, experienced Project Manager for your implementation
- We eliminate the tedious manual processes that are time-consuming and error-prone
- We use a proven, predefined implementation process
- We easily integrate with all contemporary ERP platforms
- We do all the heavy lifting so you don’t have to
Some of the ERP’s that ACI’s automation solutions have interfaced with include SAP, Microsoft Dynamics GP, Oracle, PeopleSoft, JD Edwards, Lawson, Baan, Sage 300 (formerly Accpac), 4th Shift, Capp Auto, Yardi.
An Automated AP Solution Will Increase Your Overall Efficiency and Provide a Quick Return on Your Investment
Realize tangible savings and streamline your AP department by transitioning to AP Assistant™ – ACI’s Automated Accounts Payable solution:
- Cut costs significantly through increased efficiency and reduce invoice processing time by as much as 82%. An Aberdeen Group study revealed that automation can reduce the number of days required to process an invoice from 20.8 to 3.8 days
- Eliminate costly manual data entry errors and duplicate invoice payments
- Take advantage of early payment discounts and eliminate late payment fees
- Eliminate the manual, labour intensive processes and significantly reduce your AP workload so your employees can refocus their time on more strategic tasks
AP Automation Empowers Your Employees to Work Smarter, Not Harder
Manual AP invoice processing involves many tedious and repetitive tasks that most AP staff do not find rewarding or motivating. Accounts Payable Automation software takes care of these tasks so your employees have the time to work strategically on projects that can benefit your entire organization.
AP Assistant™ improves employee productivity by eliminating many manual AP processes such as:
- Invoice Receipt
- Data Entry
- 3-way Matching
- G/L Coding
- Exception Processing
- Hardcopy Filing & Retrieval
- Long-term Document Storage
Get the most out of your AP Staff by freeing them up from the menial tasks that can be fully automated – allowing them to bring much more value to your organization in many creative ways.
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AP Automation Is a Key Step in Transitioning to a Hybrid Workplace
With the ever changing business landscape and the increasing move towards a hybrid workplace philosophy, AP Automation has become critical to business continuity. As a result of this change, the viability of AP Automation is no longer based solely on invoice volumes or size of enterprise but rather on remote workplace policy. No matter the size of your organization, automating Accounts Payable has become an essential and easily justifiable choice.
Enhance the Transition to AP Automation with Ash Conversions’ Travel & Expense Management Solution
To add even greater value, ACI’s Travel & Expense Management module completes the end-to-end Accounts Payable Invoice Automation transition by providing user-friendly, simple tools to allow employees to create and submit expense reports anytime from any location using any smart device.
ACI’s online expense reporting solution works hand-in-hand with AP Assistant™ to provide a complete automated payables solution in one integrated bundle.
Leverage ACI’s expertise to assist you in your transition to AP Automation complete with online Expense Reporting.
Accounts Payable Automation FAQ
ACI’s AP Assistant™ is a comprehensive Accounts Payable Automation solution designed to replace manual AP processes and reduce costs through increased organizational efficiency. AP Assistant™ provides a complete end-to-end resource to meet all AP invoice processing needs, and reduces the time it takes to process invoices by up to 17 days. Another great benefit of AP Automation is that the entire AP automation process can now be performed remotely.
ACI’s AP Assistant™ interfaces with any accounting system that has the ability to import and export data files. All data is secured in our cloud based document management system, FileManager™, where they can be accessed in real time, and transferred into your accounting system with ease.
AP Assistant™ handles the entire invoice approval process including image & data capture, data validation (including 3-way matching), invoice routing and approval. AP Assistant™ will move your AP department closer to touchless invoice processing.
Client-defined business rules and workflow routes are established during system implementation. All PO and recurring invoices that meet the predefined criteria are automatically approved and any unmatched invoices are workflow routed for exception handling. Each exception handled in AP Assistant™ adds to the intelligence of the system, increasing match rates for future transactions.
ACI has developed a state-of-the-art AI process that intelligently recognizes and captures the data requested via each customer’s unique business rules and requirements.
AP Assistant™ Automated Invoice processing saves your organization money by significantly cutting expenses through increased efficiency. Duplicate invoice payments are a major financial drain facing many organizations and manual data entry is one of those tedious jobs that is almost impossible to perform without ever making a mistake; AP Assistant™ eliminates these costly errors. AP Assistant™ will also permit you to realize cost savings by taking advantage of early payment discounts and avoiding late payment fees.
Case Studies
How to streamline the Accounts Payable process while substantially reducing costs
Testimonials
“Partnering with ACI has been an excellent decision. ACI listens to our needs … then with a combination of knowledgeable people, outstanding customer service, unmatched quality and the ability to respond to tight deadlines … they deliver. I am very pleased with ACI and our standards are extremely high. I strongly recommend ACI to any company considering implementing a cost-effective document management solution.”
F. CoutouSenior Director, Financial Operations Primus Canada
"We’ve been using ACI’s services since 2011 when we made the decision to implement ACI’s AP Automation solution to streamline our Accounts Payable processes. ACI’s staff have always been very helpful and professional and they guided us through the implementation process every step of the way, making the transition smooth and painless. The success of this project made it easy to continue on our path to automation together with ACI and to implement their AR Automation solution for Cash Receipts. The time savings both in AP and AR have been significant and we love having our documents available at our fingertips! Their professional, friendly and knowledgeable team along with their intelligent business solutions have really made things easier for us! We highly recommend ACI.”
Kim StewartController CKF Inc.
“Since 2014 we have enjoyed a valuable business relationship with ACI. With many years of experience in their field they have customized a seamless Accounts Payable Solution for us which eliminates manual processes, improving accuracy and efficiency. ACI's solution is extremely valuable to us, especially in today's world with many employees working remotely. We have been able to continue operating ‘business as usual’ since invoices can be approved and accessed from anywhere. Our satisfaction is extremely important to ACI and we feel truly valued as their customer. I wouldn’t hesitate to recommend ACI to anyone looking for a document management partner.”
Bill SandblomMIS DirectorThe International Group
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