In today’s world, everything has gone digital and with that comes automation on a variety of levels. The technologies that exist today make our lives a lot easier and more systematic than ever before.
There are however some tasks that are still being performed manually, the “old school way”. Work orders are just one example. Manual processes leave a lot of margin for error and for incorrect entries being made.If things are not accurately entered however, a domino effect within the company Operations can occur. The result can be costly to a company, both in time and money.
A good example of this can be found in a Case Study with a large Canadian Steel Supplier who had several challenges including:
- Finding a way to eliminate interruptions in production caused by lost or misplaced Work Orders
- Reducing time and high cost associated with locating lost or misplaced Work Orders
- Allowing users in different areas of the company to have timely access to the information they need from an individual in-progress Work Order and;
- The need to instantly access much needed information from past Work Orders
With the digitization of work orders, companies can avoid issues such as lost or misfiled orders, and loss of documents through damage.
How Digitizing Your Work Orders Can Profitably Optimize Your Operations
Digitizing Work Orders Saves Time and Money
There are many ways that digitizing your work orders will save you time and reduce costs:
- Digital work orders are accessible from any location, accommodating the remote workplace.
- Retrieval is fast and easy
- Documents can’t be misfiled or misplaced
- Digital work orders can be processed quickly and efficiently with the use of automation and business rules.
Digitizing Work Orders Provides Easy Integration
Using digital work orders will help you simplify your information and integrate with your company’s systems.
Digitizing Allows for Cloud Document Retrieval
You can have all of your documents accessible at your fingertips, 365 days a year. You’ll be able to easily analyze your data and create reports. You can also automate the reports so you can share them easily with the rest of your team.
If we travel back to the Case Study already referenced, their solution was to create barcode technology that addressed all of their challenges. The solution included the scanning, indexing and internet retrieval of the company’s Work Orders.
The company as a result experienced the following benefits:
- Because Work Orders became digitized, the time-consuming unreliable filing of hardcopy Work Orders was no longer required.
- Lost or misplaced Work Orders were eliminated together with all associated costs
- Past work orders could be accessed instantaneously allowing for more timely decisions for jobs
- Multiple users within the company who needed information from a particular Work Order were able to have access to that specific information
Cloud Document Management for Easy Access To Work Orders
Cloud-based document management software adds value to a company’s business processes. With many companies transitioning to remote work it’s essential to have files and important information easily accessible.
FileManager™ is ACI’s Cloud Document Management Software that securely supports solutions for all types of files.
With Cloud-based document and data management, you can have real-time access to documents (including Work Orders) no matter where the work is being performed.
When a company chooses to leverage cloud-based document management systems, they are solving the issue of data and document access.
At ACI, we have been supporting our clients who operate virtually and remotely for several years, providing them with secure, on-demand cloud storage and access from any location.
FileManager™ is a document management software that houses all of a company’s documents and data after they’ve passed through workflow automation processes providing end-to-end cloud based document management systems that improve overall productivity and efficiency.
Implementing a solution for digitizing your work orders will produce immediate benefits including savings in time and money and increased operational efficiency. Reach out to us today to discuss how we can help with the digitization of your work orders.
