In a digital world where efficiency is everything, more and more companies are moving towards business process automation. Automation is not just for large companies, in fact, it can be not just helpful but also cost-saving for small and medium enterprises.
Business process automation provides value by helping organizations in almost any industry manage their documents more effectively. Especially as companies, both big and small, are moving to more remote workplaces and work from home set-ups, automation is not only valuable, but it facilitates our current work environment successfully. With the reality of COVID-19 changing the way we all work, now more than ever is it important to implement tools that will help your company thrive.
There are many benefits to automating your business processes, no matter what your company does or how big your company is. Whether you have five or 100,000+ employees or whether you are operating in a virtual office or an office tower, here are several ways business process automation can bring value to your company:
More efficient use of time
You want your people working on the things that matter, not spending time doing work that can be easily automated. Business processes such as mailroom, travel & expense reports, and document scanning are all tasks that can take up valuable person-hours. Not only are they time consuming, but these tasks can also often be described as feeling mundane and many employees do not enjoy doing them. By implementing Digital Mailroom Automation and Travel & Expense Automation you will free up your employees’ time to do other tasks that make their job more worthwhile and are more valuable for your company. It’s a win-win.
Reduced human-error
Manual data-entry or document processing can lead to human-errors, plain and simple. Things such as typing mistakes, missed fields, missed pages, or even something like forgetting to upload the right invoice or email can cause delays, lost income, and accounting headaches. Document and data management are incredibly important to the financial success of a company, and business process automation helps your team have that extra set of eyes and checks in place to get everything right the first time.
Organizational structure
By automating business processes such as Accounts Payable (AP), Accounts Receivable (AR), and other important daily tasks, you can have the peace of mind that your company’s business rules and guidelines, set in place by management, are being followed. Even processes such as Travel & Expenses require the right oversight to ensure that no errors are made, fraud is prevented, and everything is processed smoothly. Accounts Payable automation, Accounts Receivable automation and Travel & Expense automation, to name a few, can allow you to set up the proper structures and execute tasks appropriately throughout all levels of business.
Everything in one place
Business process automation means all your documents are stored in one safe and secure place. Having everything centrally stored means that your documents and data can be instantly accessed through cloud document retrieval. This means that any file can be quickly accessed from anywhere by anyone in your company with permission to do so. This is especially important if you have a virtual office or remote workspaces, or even employees working at multiple offices.
Better customer experience
Having proper document and data management provides a better customer experience. Your team can work without error, access the documents they need instantly and from anywhere, as well as efficiently process transactions and other business functions for the customer. Customers in today’s time expect not only secure business transactions but also quick service. Business process automation allows your team to function as efficiently as possible to be able to give customers the best experience.
One final thing…
Reduced costs and company overhead didn’t make the list – and that’s because any good document and data-driven business solution should provide cost savings to your company. At ACI, we know that our business process automation solutions will save your company time and money, as well as provide all the value we listed above and more.
Our goal is to provide cost-effectiveness to both private and public companies. By automating your document and data-driven processes, you can reduce costs, reduce overhead, reduce errors, increase efficiency, and increase customer and employee satisfaction.
