- What Types of Education Records Need Document Scanning?
- What Levels and Types of Schools Should Digitize Their Student and Faculty Documents?
- Why Choose ACI for Your Education Records Scanning and Document Management?
Educational institutions at all levels are famous for copious amounts of student records, transcripts, report cards, and other paper documents filling up shelves, boxes, and filing cabinets. Each new school year results in more documents, many of which need to be accessible for years.
Filing, sorting, and searching through volumes of documents, even if meticulously organized, takes time and effort that school staff could be spending carrying out administrative tasks that enhance the educational experience for students and teachers.
Fortunately, document scanning services offer schools and school boards the opportunity to graduate their paper documents to the cloud, improving efficiencies and saving valuable floor space within your educational institution.
What Types of Education Records Need Document Scanning?
Document scanning enables educational institutions to store all their documents in one secure, cloud-based system. Instead of flipping through filing cabinets to find documents, faculty can easily access them with a few simple keystrokes. Files that need updating can be retrieved in seconds and instantly saved.
Virtually any type of document can be scanned and stored, including:
- Student billing statements
- Transcripts and report cards
- Student admission files
- Student records, including attendance and discipline data
- Personnel files, faculty records, and HR documents
- Payroll and payroll tax records
- Student medical records
- Student class schedules
- Applications for financial aid and related materials
- AP records
- School newspapers, student publications, and yearbooks
- Special education documents
- Minutes from school board meetings
- And much more
Our cutting-edge scanning equipment and software capture and create clear, easy-to-read digitized images that are compatible with most digital systems commonly used in educational institutions.
What Levels and Types of Schools Should Digitize Their Student and Faculty Documents?
Fast, secure document scanning solutions can benefit every level and type of school, including:
- Preschools
- Primary schools
- Montessori schools
- Middle schools
- Secondary/High schools
- Private schools
- Faith-based schools
- Colleges/Universities
- Training academies
- School boards
- Any educational or training facility
Educational institutions that have their paper documents scanned enjoy several benefits that save time and improve efficiencies, including:
- More secure document and data storage than paper
- Efficient document access at the user’s fingertips
- Easier and more accurate updating of documents
- Password encryption for documents with sensitive data
- More efficient information sharing
- Documents are safe from fires, floods, and other disasters
- Elimination or reduction of inaccurate or duplicated records
Schools at all levels have traditionally been required to reserve a considerable amount of floor space and storage rooms to store their paper records. Document scanning allows schools to reduce overhead by freeing up storage space.
Although scanning machines are readily available in most schools, it’s much more time-saving and cost-effective for the educational institution to hire a professional document scanning service provider than trying to enter multiple-decade’s worth of documents on their own. Document imaging service providers eliminate lines at the scanner, the need for large scanning devices that take up valuable floor and desktop space, and endless job queues in the system that hold up productivity.
Best of all, having your documents picked up and professionally scanned frees up school staff from managing file systems and focusing on more impactful tasks that benefit your educational institution as a whole.
Why Choose ACI for Your Education / Student Records Scanning and Document Management?
Professional document scanning service providers deliver the best solution for efficiently storing your school documents in easy-to-use formats on one secure, cloud-based platform.
Helping companies prosper with fast, efficient document management services has been the focus of Ash Conversions International (ACI) for over 40 years. Our team of dedicated document scanning professionals is committed to providing exceptional business services along with the outstanding customer service experience you deserve.
Our document scanning solutions are designed to make the entire process as easy as possible for you and your staff:
- Records are picked up from your location and taken to our secure processing facility
- Staples, paper clips, and all other document bindings are removed from the papers
- Our team scans the records into a secure cloud platform
- Records are converted into file formats such as .pdf or .tiff
- Digital files are optimized for legibility using OCR (optical character recognition) technology
- Digital documents are indexed and organized for easy access by your staff
After all of your documents are scanned, converted to digital files, and indexed, we can shred, recycle, or return the original paper documents to you – the choice is yours!
Ready to Upgrade? Explore ACI’s Document Scanning Services for Schools
Get in touch with ACI to learn more about how our reliable, trusted document scanning services for schools can help make your educational institution’s file management easier today! Just click the button below and we’ll reach back to you.
