Law firms and legal departments deal with a multitude of contracts, briefs, and other legal documents every day. Manually processing all that paper can be time-consuming and negatively impact the firm’s profitability.
Fortunately, document scanning technology can transform inefficient manual paper management into a digital system that puts the documents at your staff’s fingertips with only a few keystrokes.
Legal document scanning services are a game-changer for forward-thinking law firms. These services save the business valuable time, money, and resources while improving the overall efficiency of the operation.
What are legal document scanning services?
Legal document scanning services are rooted in scanning and digitizing legal documents so that your staff can easily retrieve them through a secure online portal. Documents are scanned in high resolution using optical character recognition (OCR) technology and metadata tagged to make them quickly searchable.
Services may also include document preparation, indexing, information redaction, and electronic discovery support.
Examples of the types of documents typically handled by legal document scanning services include:
- Contracts, including client agreements
- Corporate governance documents
- Court filings such as briefs, motions, and pleadings
- Discovery documents
- Legal research materials such as case laws, acts, and regulations
- Employment agreements, payroll records, and other internal documents
Who needs legal document scanning services?
Legal document scanning services are specifically designed for law firms, corporate legal departments, government agencies, financial institutions, and other organizations that handle sensitive documents pertaining to various areas of law.
These entities have several unique requirements and challenges in their daily document management processes. For example, many legal documents come in various sizes and formats, such as oversize documents, bound volumes, and fragile historical papers. Legal document scanning services are equipped to handle these and other uncommon paper properties.
Additionally, legal documents regularly contain confidential information that must be scanned and stored in a specific format to comply with legal and regulatory guidelines. Legal document scanning technology has the capability to ensure that your scanned documents adhere to all handling guidelines.
How do service providers ensure the integrity and security of your legal documents?
Document integrity and security are critical concerns of law firms and legal departments and should be the cornerstone of any service package you’re considering.
At Ash Conversions International (ACI), the security of your documents is paramount. Our experts pick up your paper documents daily (or at any other interval that works for you) and transport them to our secure facility for scanning. This location is restricted to authorized personnel and only accessible during regular business hours. Once scanning is complete, our team will return the documents to you for storage.
ACI team members undergo pre-employment security screening to establish Reliability Status (RS), which grants the right to access Protected A, B, and C documents and information for the Federal Government of Canada. Once hired, they are fully trained and continually updated in security awareness skills and the proper handling of sensitive materials.
We are a trusted document scanning services provider that conforms to the rules, requirements, and standards of regulatory bodies such as the SOC, ONGC/CGSB, PIPEDA, PHIPA, and CHIMA. Read more about our approach to corporate security and compliance.
Keeping records in the cloud eliminates time wasted searching for paper documents that can easily be misplaced, misfiled, or lost. Our cloud-based FileManagerTM software ensures complete online security of your documents with robust access controls that only allow personnel you authorize to view them. Multiple team members can instantly access documents in real-time, regardless of location, optimizing collaboration and efficiency.
Why choose ACI for legal scanning services?
ACI understands how advanced technologies can help companies stay competitive by cutting costs, improving processes, and increasing their bottom line.
For over 40 years, we’ve been a leading provider of secure, cost-effective document scanning and business process automation (BPA) solutions. ACI solutions make improving business efficiency simple while ensuring document compliance, security, and integrity at all times.
Our experts tailor our solutions to your specific needs and guide your team through the entire document scanning process, answering all questions until they’re fully trained on the document retrieval system. We’re proud of the exceptional customer service experience we deliver and do everything we can to ensure your complete confidence and satisfaction.
ACI’s mission is to help you digitize your documents and streamline your processes, resulting in increased efficiency and overall resource savings.
Get started with our legal document scanning service
When you’re ready to save valuable time, streamline processes, and make your business more profitable with a trusted document scanning solution partner, it’s time to get started with ACI!
Click the button below to learn how ACI’s document scanning automation solutions and services can cut your document management system costs and help make your business more efficient and profitable today!
